Chapter 6

CHAPTER 6

Visits and Meetings

Section 1. Visits

6-100. General.

This Section applies when, in furtherance of a lawful and

authorized U.S. Government purpose, it is anticipated that

classified information will be disclosed during a visit to a

cleared contractor or to a Federal facility.

6-101. Notification and Approval of Classified Visits.

The number of classified visits shall be held to a minimum. The

contractor must determine that the visit is necessary and that the

purpose of the visit cannot be achieved without access to, or

disclosure of, classified information. All classified visits

require advance notification to, and approval of, the organization

being visited. In urgent cases, visit information may be furnished

by telephone provided that it is followed up in writing.

6-102. Visits by Government Representatives.

Representatives of the Federal Government, when acting in their

official capacities as inspectors, investigators, or auditors, may

visit a contractor's facility without furnishing advanced

notification, provided these representatives present appropriate

government credentials upon arrival.

6-103. Visit Authorization Letters (VAL).

Contractors shall include the following information in all VAL's.

a. Contractor's name, address, and telephone number, assigned

CAGE Code, if applicable, and certification of the level of the

facility security clearance.

b. Name, date and place of birth, and citizenship of the employee

intending to visit;

c. Certification of the proposed visitor's personnel clearance

and any special access authorizations required for the visit;

d. Name of person(s) to be visited;

e. Purpose and sufficient justification for the visit to allow

for a determination of the necessity of the visit; and

f. Date or period during which the VAL is to be valid.

6-104. Recurring Visit Arrangements.

Classified visits may be arranged for a 12 month period. Contract

related visits may be arranged for the duration of the contract

with the approval of the activity being visited. The requesting

contractor shall notify all places honoring such visit arrangements

of any change in the employee's status that will cause the visit

request to be canceled prior to its normal termination date.